Behalf Authorization Letter Format, Meaning, Samples and FAQs
The term authorization refers to the act of granting formal permission or legal authority to someone else to perform a task on your behalf. An authorization letter is a formal document used to officially empower someone to carry out responsibilities in your absence, especially when you are unable to attend in person due to valid reasons like illness, travel, or emergencies.
This article explains how to write an authorization letter, provides sample formats for different scenarios (banking, certificate collection, postal services), and answers some of the most common FAQs.
📄 Table of Contents
- How to Write an Authorization Letter
- Sample Letters of Authorization
- Authorization Letter to Collect Registered Post
- Authorization Letter to Collect Certificate
- Authorization Letter Format for Bank - FAQs on Authorization Letter Format
✍️ How to Write an Behalf Authorization Letter?
An authorization letter follows a formal letter structure. Since it is generally submitted in hard copy or directly handed over, it should be precise, professional, and clear. Here are the essential components:
- Receiver’s Name and Address
- Date of Authorization
- Subject Line — State the purpose clearly
- Salutation — e.g., Dear Sir/Madam
- Body of the Letter
- Mention your full name
- Clearly state the name of the person being authorized
- Specify the action/task they’re permitted to do
- Provide relevant ID or supporting documents - Contact Information
- Signature with printed name in block letters
- Name and Signature of the Authorized Person (if required)
📝 Sample Letters of Authorization
📬 Authorization Letter to Collect Registered Post
To:
The Postmaster
Zonal Post Office
Good Shed Road
Coimbatore – 32
Date: 02/01/2025
Subject: Authorization to collect the registered post on my behalf
Sir/Madam,
I, Sri Leela, hereby authorize Gupta, my brother, to collect the registered post addressed to me, as I am currently unavailable. A valid identification document is enclosed to verify his identity.
Should you require any additional clarification, feel free to contact me.
Contact:
Phone: 123456
Email: name.email@gmail.com
Thank you for your cooperation.
Yours sincerely,
Signature
Sri Leela S
🎓 Authorization Letter to Collect Certificate
To:
The Manager
Sri Krishna Arts and Science College
Anna Nagar, Chennai – 600025
Date: 27/06/2025
Subject: Authorization to collect certificates
Sir,
Due to hospitalization, I am unable to collect my academic certificates personally. I authorize Raymond to collect the following on my behalf:
- Class 10 and 12 Mark Sheets
- UG Degree Certificate
- Transfer Certificate
This authorization is valid until further notice. Identity proof and the authorized person’s signature are enclosed for reference.
Authorized Person Details:
Name: __________
Signature: __________
Contact:
Phone: 012346
Email: name.email@gmail.com
I appreciate your kind assistance.
Yours faithfully,
Signature
JOSEPH
🏦 Authorization Letter Format for Bank
To:
The Bank Manager
Central Bank of India
New Graeme’s Lane, Mumbai – 400013
Date: 26/06/2025
Subject: Letter of authorization to access my bank account
Sir,
I, Mathew, authorize my husband, Jerald, to access my savings account (Account No: XXXXXXXXX) from 28th December 2024 to 20th May 2025, as I will be abroad for work.
Attached are the necessary identity documents. Kindly contact me if further verification is needed.
Contact:
Phone: 123456
Email: name.email@gmail.com
Thank you for your understanding and continued support.
Yours sincerely,
Signature
Mathew
❓ FAQs on Authorization Letter Format
Q1: What is an authorization letter?
An authorization letter is a formal document that allows another person to act on your behalf to perform tasks like collecting certificates, accessing bank accounts, or receiving documents.
Q2: What details should be included in an authorization letter?
Include the following:
- Full name and address of the sender and recipient
- Date
- Purpose of authorization
- Full name of the authorized person
- Valid ID or documents for verification
- Contact information
- Signatures of both parties (if applicable)
Q3: Can an authorization letter be handwritten?
Yes, but it must be legible, formal in tone, and should follow proper formatting. Typed letters are preferred for clarity and professionalism.
Q4: Is an authorization letter legally binding?
An authorization letter is not a legal document per se, but it is considered valid for transactional and procedural tasks when accompanied by proper ID proofs.
Q5: How long is an authorization letter valid?
The letter should mention a specific validity period. If not specified, it is usually valid for a reasonable period depending on the purpose.
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